Category Archives: Business

Relentless

At one point in my career, I had a senior manager give me feedback that I was relentless. I took it as a compliment and I believe it was meant to be one. In one publication, Larry Bossidy had this to say about his transformation of AlliedSignal – “Many people regard execution as detail work that’s beneath the dignity of a business leader. That’s wrong … it’s a leader’s most important job.” Well, if it is my most important job, shouldn’t I be involved in everything my team is doing? This includes resolving problems, removing obstacles, coaching and paying attention to all the details especially the financials.

It seems to be working and it makes my role in transformation more fun.

- Dana

Software Development Risks

Software development is riddled with risks. We all know the risks and manage them to the best of our ability. Unfortunately, there are management systems and demands put upon software development organizations that keep them from being as successful as they could be. The net result of this is that all of the constituents leave the engagement less than fully satisfied. In the coming months, I am going to post some thoughts on Software Development and what we might be able to do about this situations. It’s an effort for me work through a couple of thoughts in my head and engage the greater public.

Let’s start by enumerating a handful of risks that are in every project and organizations:

  • Changing Line of Business Expectations
  • Defects Exist And the Testing Process Doesn’t Catch Them
  • Software Is Deployed And Not Maintained Long Term
  • Projects Are Cancelled
  • Project Schedules Change Or Slip
  • Developers Misunderstand Requirements
  • Developers and Business Partners Build Features That Are Never Used

As people suggest more, I’ll update the list. Let me know.

-Dana

Meeting Cost Calculator v1

Ever sit in a meeting and wonder how much it costs? I do.  Here’s a little app to help you figure that out. :)

-Dana

Highland Creek’s Sprinklers

I really wish Highland Creek would fix its sprinklers. As I was walking in the rain last night, I saw these functioning. What is not as obvious is that they were actually spraying into the street. I know they come from a well but it’s just wasteful …

-Dana

Being an Expert is Knowing and Learning

The word Expert is very much a misused word. In speaking with a friend recently, they let me know that they were looking for candidates for a position and they had hired a search firm to get the top 10 experts in a field to be candidates. At first, I was happy that they were going to get the best of the best. As I digested the conversation more fully, I began to disagree with the approach. Why hire an expert – i.e., someone who has documented, great accomplishments in a particular field? Those accomplishments are already achieved, by definition, and some other company is already reaping the benefits of them. I know that I read in many financial statements that “Past performance is not a guarantee of future results”. What does it mean to be an expert in a field or profession? My father used to always crack this corny joke – “Are you out standing in your field?” my reply was always “Yes” even though I knew his response was something like “why are you out in a field? Come back inside.” I don’t think he meant much more than just the joke but I will try to use that to help explain my perspective that being an expert is not an entity state but more of a continual journey and subsequently, if you have attained the label of expert that you may not be am expert.

In my work as a technology leader, I am known for setting goals that people think they can’t achieve and have lists of reasons why they can’t hit them. I’ve been coached to “set realistic goals” for the past 20 years but I never do and I don’t understand why I ever would. In fact, nobody has been able to define what a “realistic” goal is or why it should be something lower / easier than what I requested. The conversations go something like this:

Me – “Hi, person xyz. Lets discuss your goals for the year. ”
XYZ – “I have set a stretch goal of doing 5% better than last year.”
Me – “Great to see. How did you determine the percentage?”
XYZ – “well, 5% seems achievable given ”
Me – “Ok. What does the business need to be world class?”
XYZ – “I didn’t look at that but some are operating at a level much, much higher than this.”
Me – “Ok. Would you prefer to be 5% better or world class?” Before they can answer, “Let’s agree to have a goal of being world ass because I have no interest in being #2. Don’t worry, you won’t be in this alone. The company needs you to be a success and so the team will pitch in and help you every step of the way. I know you can and want to do this.”

The conversation has shifted and now I have the burden of proof to demonstrate that the much higher goal is achievable and worth the effort. This is very important and often a fatal flaw of companies. In every market there is someone inventing a disruptive technology, process, ad campaign, whatever which will make others obsolete. Has 5% or some other micro improvement ever really made a difference? Has it made an employee happy to be barely better than before and be done? Or do people / companies get motivated by being on a path to excellence? How will you feel when our area becomes obsolete and you are looking for the next thing?

My son is taking Tae Kwon Do now and is doing really well. He is young has not been bound by normal rules of society yet. He is inquisitive and excited by many things. He comes home from TKD excited to become the “ultimate” – a black belt.  Two years of training is a very long time for him and is world class in his mind. He talks about being a black belt every day without fail. But he does something else that I love and want to adapt to the business world – he is super excited when he gets a stripe or a new belt or a new kick / block / punch. It is important to k ow the advancement process. First you learn a new move, then you practice it, then you demonstrate it for the “Master”, & then you get a stripe. You repeat this process for 5 stripes and after that, you test for a new belt. There are 15 belts from white to black and it takes about 2-3 years to attain 1st degree black belt. My son gets excited about the new moves, the stripes and the belts. But why … because he wants to be an “expert” or “master” not because he wants to be just 6.7% better (1 belt further of the 15).

He is intrinsically motivated to be an expert / master and extrinsically motivated to get a new belt. His goal is Black Belt not the next belt. I believe he will make it too. Little does he know that the ultimate belt is 10th degree which has an asymptotic path because you achieve that after death and a lifetime of TKD.

In the end an expert is not just someone who has attained something but also knows that they are not finished learning to be an expert. When my son gets his black belt, he will be one of the 5% that start and actually make it to black belt. Then, I will tell him about his asymptotic climb to 10th degree.

-Dana

IT Strategy – Make It Relevant

Strategy to me is all about winning and hopefully sustained winning over a long period of time.  Of course, the duration of winning has multiple variables – regulatory changes, competition, consumer needs, etc. Implementation and execution (which require long-term, simple objectives, a complete understanding of the competitive landscape and a very object lens of internal capability)  are keys to a successful strategy. Without becoming too academic, we can just settle on business strategy being a means of finding, utilizing and maintaing a competitive advantage in the industry the business competes.  There are more detailed definitions and since this is about IT Strategy, we will stay fairly basic with the overall definition.

Often, I will engage in riveting discussions related to what technology could do for different businesses with new IT professionals. The number one topic that always comes out of those discussions is something like “but the business won’t fund it” or something similar. Does this sound familiar? The simple matter for technology professionals to remember is that businesses deal with a cost of funds and that initiatives will be judged against each other bared on the ability of that initiative to make a return above that cost of funds. Business capabilities will be judged on their long term value to a firm.

Historically, business strategists have viewed technology as something they fund. This is a myopic view which limits technology to being the servers, the coders, the network, the data centers, power, large pieces of real estate to house all of this, etc. While all of this may be part of technology, we have ourselves (the technology community) to thank for that. In recent years, we have talked in our terms which either confused the non-technorati because it was technical beyond belief or we spoke in terms of “buying servers and software”. Best case for technology is that we were able to sell it as a series of projects. This falls short.

Technology is more than servers and code. It is key to delivering deep operational changes for lines of businesses which deliver sustainable competitive advantage. The most direct way to do this is to describe technology in terms of business processes which are key to revenue generation, expense reduction, creating access to new markets, or increasing associate productivity. Speaking of IT in terms of a capability enabling business processes demonstrates ITs deep integration and can change the view of technology from an “initiative” to something powerful and strategic.

- Dana

Smart Urgency – Parkinson & Pareto

Through a conversation with colleagues, I realized that a common problem plaguing Information Technology is that a number of us have teams that don’t understand what urgency really is. Half of the table has explained urgency to their team as doing things faster and the other half explained urgency in terms of working smarter not harder. My opinion is a little bit different than both of those.

Urgency is defined as having a sense of imperativeness. That’s just so academic. If you say that or something similar in a room full of people, everyone will nod their head and agree. Then, of course, they will leave the meeting and do the same old thing. We all know that humans are creatures of habit and we need to start working harder on organizational muscle memory. As we lead our teams, we need to keep in mind that urgency needs to occur at the individual person level, the overall organization level and the leader of the team level.

To help people connect with the concept of urgency, I speak about two laws which are in different degrees known in corporations – Parkinson’s Law and the Pareto Principle. Perhaps the lesser known of the two is Parkinson’s Law. I jokingly refer to Parkinson’s Law with my team and the conversation goes something like this:

“Do you know how long it takes to write code?”
“Well, it depends on how you many requirements you have”
“Not exactly – things takes as long as you let them”

Cyril Northcote Parkinson created his law as “Work expands so as to fill time available for its completion” and he thought of this while serving in the British Civil Service. Modern adaptations tend to be geared towards computers and as such “Data expands to fill the space available for storage.”  Let’s stop for a second a think about what we do in the normal day.  A quick glance at my calendar tomorrow shows a day full of meetings starting early in the morning for EST and ending at close of business for PST. In between, I can almost guarantee that I will answer phone calls which serve less than expected, I will answer email as it comes to me, and I will receive close to 1 instant message every 2-5 minutes.  At first glance, perhaps there is a correlation to Parkinson’s Law?  I am pretty sure there is.

The next step will be to look at the contents of my day.  And first, we can take in a quick reminder of Vilfredo Pareto’s Pareto Principle or Pareto Efficiency. It is used as a common rule of thumb in business and I am sure that you have heard of it something like “80% of your sales come from 20% of your clients” or a derivative therein. This can be interpreted as it is wise to do the 20% that will give you the 80% of results you are looking for. Even though, we all agree … we will all try to answer every single email, every phone call, etc.

If you only ever do the things that yield 80% (i.e., follow only Pareto’s Principle), what is to keep you from doing that 80% in the time you have available as opposed to the time it should take which could be more or less?  If you speed everything up (i.e., the reverse of Parkinson’s Law) what is going to keep you from burn out or worse a medical condition due to stress?

When I think about urgency, I think it is very important to take into account both items – Parkinson’s Law and the Pareto Principle. Do what is important as efficiently as possible without cutting corners. The key to being a good leader and manager is to help employees understand the difference and how both come together to make personal productivity and ultimately satisfaction increase. The net result is Smart Urgency.

-Dana

Free AT&T Minutes

For those interested, if you text “yes” to 11113020, AT&T will give you 1,000 freerollover minutes. I don’t know how long it will last so go give it a try! Thank you for the free minutes, AT&T, and thank you for the great Wow customer experience!

-Dana

To Tweet or Not Tweet

Over the last couple of weeks, I have been thinking about social media. This morning I decided to document my personal social media strategy. My current strategy is pretty simple – The Social Shotgun. Here it is … I tweet. I am on Facebook, Orkut, Tuenti, LinkedIn, Posterous, Flickr, FourSquare, YouTube, this under-used blog and a half dozen community specific boards. Oh, I even have email! Let me correct that last statement – I have work email and six different personal emails. I shouldn’t forget that I recently was granted an about.me page.

This is really just the “where” of The Social Shotgun. Recently, I have been posting 107.94 tweets per day, nearly 0 to this blog, once per week to Facebook, once to LinkedIn, 3 per day on FourSquare and effectively none on the others. I was enjoying using Twitter for a combined social / information channel until I realized just how hard it was to have a mixed information source on one channel. The volume of tweets and links from tweets grows to be unmanageable. The “how often” and “where” of my strategy needs fixing too. :)

The last dimension of The Social Shotgun strategy is what to discuss where, when and why. All of this really boils down to how private should I be on which channel. For a person with extravert and open tendencies, this is a difficult question. Most everyone I know is in technology and the general tendency in technology is to be introverted. As an example, I have many friends who have locked their tweets or call certain tweeps spammers if they tweet more than 5x per day. Another side of the question is family privacy and how dangerous is it to post about family activities.

There it is. My current social media approach. Over the next week or so, I’ll post how I intend to fix this. For now, I’ll just trim back my 107 tweets per day.

- Dana

CIOs/Technologists and Twitter

It occurred to me today that I follow very few CIOs or CIO-types on Twitter. I also realized that I don’d understand why that is the case. I am a business technologist and they are business technologists so are there differences between us? Well, of course there are differences but I am not talking about the obvious demographics. I am thinking about the differences in purposes of using Twitter, intent of using Twitter or understanding of social media in general. Most importantly, I am not convinced we all understand the opportunity of tools such as Twitter.  At this point, I will give the early disclaimer that I don’t claim to know the “right” use of Twitter or even the best practices. I just know that I use it, I don’t follow many other CIOs and other CIO types don’t follow me. In fact, I don’t claim to be a corporate CIO just a broad minded technologist out to better the business I support.

My core thought is that senior technologists don’t use Twitter because they don’t know why they should. So, here are my first thoughts on CIOs and Twitter …

  • PEOPLE: The next wave of the workforce is on Twitter and it is a greatly diverse population. It took me a while to realize that I wasnt exactly a Senior, a Boomer, an X, or a Y. I was a mix of all four given my set of diverse, life experiences. After a year on Twitter, I have met both online and in person several thousand people that fit all sorts of backgrounds. I find that I engage in more, different types of conversations. There are management consultants, deep technologists, moms, dads, athletes, newscasters, etc who are all on my follower and following lists. Twitter has contributed greatly to my understanding of different ages, professions, interests. All of that rolled into one has helped me understand different people, how to work more effectively, and what trends are occurring in people’s lives.
  • IDEA EXCHANGE: Twitter is a next generation technology and hot bed for learning about new technology. How should Twitter be used in the workplace if at all? Well, the answer is that it should and that the use of it should vary company to company. Twitter is not all we should be thinking about as technologists. I give as an example the recent collapse of Google Wave. That’s technology that conceptually should bring people together. At the end of the day (and the end of Google Wave), it was technology that nobody understood or cared to learn about. I recently held a few discussions via Twitter all sorts of people on the topic of Google Wave. I was able to quickly discern that nobody understood it and nobody wanted to put the energy to determining how to use it with the exception of one person who used it well. Of course, the example that person gave was that they used Google Wave for design documents and job postings which is about the the only way I have heard of anyone doing anything with GW. There are also technologies that are becoming more popular such as Flipboard which most of the Twitter population heard of and was using a month before it hit blogs and magazines. My view is that Twitter is a great way to learn about the latest technology first, digest how others are using it, discuss with others how your company might use it, and then contribute back other ideas. Another option would be to just read the same old magazines and blogs which will get you a load of the same old ideas.
  • CUSTOMER REACH: Twitter is a free way to reach to your customers one on one in a time effective way. I work for a company in the recent past received a significant portion of negative press. This negative press empowered people to become more vocal on Twitter on topics such as pricing, technology availability, customer service and even the same topics on the competition. I didn’t and don’t typically interact directly with them. However, I do send Tweeps to our customer service desk and I do listen to the ideas and bring them back to the business leadership table. Interacting with current and future customers on a personal level is very exciting and informative.
  • FUN: A technologist should use Twitter because it is fun. Not everything on Twitter is serious or “social media” related. Sometimes people take on the personality of something goofy such as the famous Cookie Puss cake from Carvel. Ever wonder what the online rivalry between Cookie Puss and Fudgie the Whale would be like online? Well, why not find out by following them?  If you are a Star Wars fan and wonder what Darth Vader would have to say on Twitter, you can find that out too. While you won’t learn much from following those, it will provide comic relief in your day. There are countless other personalities you can follow – ESPN’s Pardon the Interruption, Mark Cuban, Martha Stewart, NFL Commissioner Roger Goodell.

I look forward to interacting with you on Twitter. You don’t have to be a CIO, technologist, social media expert, computer person, etc … you just have to be able to interact and form thoughts in 140 characters. :)

Feel free to peak in on what I have to say on Twitter – either on the right hand side of this website or at http://twitter.com/danaedwards. I follow just about everybody back and I enjoy the conversations.

-Dana